Infor LN & Baan Tip: Is it possible to upload accounts receivable invoices into LN using Excel?
Yes, this is possible, by following the steps below:
1. Maintain a batch
2. Maintain an invoice header, export it, add an additional invoice header to the Excel file, and import it
3. Maintain an invoice line for the first invoice, export it, add additional invoice lines to the Excel file and import it
Below the above steps are described in detail.
1a. Open the transactions (tfgld1101m000) session and create a batch.
1b. Insert a transaction type, used for creating sales invoices, like ACR, and open it.
2a. The Sales Invoices (tfacr1110s000) session starts. Maintain the invoice header and save it. For example sales invoice ACR 4497.
2b. In the Actions menu select Export and Import -> Advanced Export (fields: All tabs).
2c. In the excel file created during previous step, add the headers for the invoices to be uploaded. Notice if for the transaction type the Documents in Fixed Sequence checkbox is ticked in the Transaction Types (tfgld0511m000) session, the document number for the not-yet existing invoices to be imported in LN should be equal to the default series for this transaction type. Otherwise, so if the Documents in Fixed Sequence checkbox is not ticked, the desired document numbers can be maintained in the excel file.
2d. In the Sales Invoices (tfacr1110s000) session in the Actions menu select Export and Import -> Settings, and make sure the Import Only in This View checkbox is NOT ticked. Then select in the Actions menu select Export and Import -> Import, select the excel file as saved in the prior step, and import it. Afterwards the invoice headers should be visible in the Sales Invoices (tfacr1110s000) session.
3a. Navigate to the first invoice, select Lines. The Transactions (tfgld1102m300) session opens. Maintain at least 1 line and save it.
3b. Open the line created in the prior step. Notice the detailed version of the Transactions (tfgld1102m300) session opens.
3c. In the Actions menu select Export and Import -> Advanced Export (fields: All tabs).
3d. In the excel file created during previous step, add lines for the header invoice numbers as available in the Sales Invoices (tfacr1110s000) session (as per step 2d).
3e. In the detailed version of the Transactions (tfgld1102m300) session in the Actions menu select Export and Import -> Import, select the excel file as saved in the prior step, and import it.