FINANCE: Override Warning in Invoice Entry PO Costing

OPERATIONS: Auto Calculate Vendor Delivery Date

TECHNOLOGY: User Provisioning

Improves control over PO costing changes during invoice entry by replacing passive warnings with an intentional override action.

• In ACP500D3 (Invoice Entry PO Costing), users previously could unintentionally accept changes by pressing ENTER, even when quantity to cost or amount to cost values had changed.

• A new “F14 to Override” warning message replaces the old message:
  “Details have changed. Press enter again to accept data.”
  This ensures users acknowledge and confirm significant changes explicitly.

New System Parameter:

• “Apply GRN Costing Tolerance for PO Costing” (optional):

  • Within tolerance: Displays the original message —
    “Details have changed. Press enter again to accept data.”

  • Outside tolerance: Triggers the new override requirement —
    “F14 to Override”

Benefits:

• Enhances oversight and reduces unintentional cost acceptance.

• Enables better control of PO costs when invoice details differ from expectations.

Enhances purchase order efficiency by automatically calculating the Vendor Delivery Date based on user input.

• When a purchase order line is created, the user enters the item, order quantity, and Due Date.

• LX automatically calculates the Vendor Delivery Date, adding buffer time for quality control, testing, and inspection activities.

• If the Due Date is revised, an informational message prompts the user to review and potentially update the Vendor Delivery Date.

Enhancements:

• A new PUR820 system parameter enables automatic recalculation of the Vendor Delivery Date.

• Instead of a manual reminder, PUR500 now issues a message: “Vendor Delivery Date recalculated,” showing the updated date.

Benefits:

• Eliminates the need to manually review and update the Vendor Delivery Date.

• Removes the need to delete and recreate PO lines to trigger automatic date calculation.

Enables integration between LX and Infor OS Federation Services (IFS) to automate user provisioning.

• Bi-directional user synchronization between Infor OS and LX:

  • Infor OS user creation or changes automatically create or update users in LX.

  • IBM i user profiles can be created if needed.

  • Updates to SYS600 user data are reflected in Infor OS.

• Security Role Integration:

  • LX Security Roles and Units are published as IFS Security Roles via SyncSecurityRoleMaster BODs.

  • LX receives inbound SyncSecurityUserMaster BODs from IFS to create or update user records in SYS600.

  • SYS600 Exit Points trigger ProcessSecurityUserMaster BODs to request user creation or updates in IFS on behalf of LX.

Available Versions: 8.3.5, 8.4.1, 8.4.2

Users can personalize sessions and apply special formatting to the data displayed in sessions. The personalizations and formatting settings that are specified by the users are stored on the LN server. Administrators can maintain these settings.

• Session personalizations

  Users can personalize sessions in various ways. users can, for example, hide fields, change labels, customize the toolbar, and move fields to another tab. Administrators can maintain the personalizations defined by the users. For example, an administrator can export personalizations to an XML file, import personalizations from an XML file, and copy personalizations to another user, to a DEM role, or to a company number.

• Report personalizations

  You can use the Report Designer (ttstppersrep) to personalize the layouts and style of reports, without modifying the standard reports or using an external reporting solution. The changes are stored as personalizations.

  You can also generate new reports that are based on a selection of fields from the application data model. These reports are generated in the extensibility package. You can personalize these reports in the Report Designer (ttstppersrep), or modify them in Infor LN Studio.

  For details, see the Infor LN Report Designer Development Guide
   

• Conditional formatting

  users can define conditions to apply special formatting to the data displayed in LN sessions. The users can define multiple conditions per session and different types of formatting, such as a specific color for particular fields or rows, and a warning symbol for particular rows. Administrators can maintain the formatting settings specified by the users and can define system-wide formatting settings.

• If Finances is implemented, we recommend that you do not delete order data in a fiscal year that has not yet been fully closed. This is because the GRINYA process uses information that would be deleted by this action. For best results, check whether the logistical balance for non-invoiced receipts matches the balance of the GRINYA accounts for the periods up to which you want to delete purchase order data.
• When a purchase order is canceled, you can only delete the purchase order and the related tables. If only a purchase order line is canceled, the line can be deleted and archived.

You cannot delete a purchase order (line) if:

• The linked warehouse order is closed but cannot be removed.
• The purchase order is linked to a PCS project that is not yet archived. When the PCS project is archived, the purchase data is also archived and you can delete the purchase order.
• A consignment replenishment order is not yet consumed completely.
• The invoice is yet to be completely matched and approved.
• The invoice amount is not yet inserted as turnover history.
• The sales order or service order that is linked to the purchase order line, and for which an internal invoice must be sent from the purchase office to the sales office or service office, is not yet invoiced. In this case, you cannot delete the purchase order line before the sales order or service order is invoiced.

To produce the cash flow forecast, the combined information from the following is used:

• Customer and supplier accounts
• Open sales and purchase orders
• Purchase quotations
• Purchase requisitions
• Standing orders
• Projects
• Financial budgets

You can use the bank balances of the bank relations that are maintained in the Bank Relations (tfcmg0510m000) session, to generate the reports with details of cash inflows and outflows of the company for a specified period of time.

You can also manually specify the Opening Balance for the cash forecast. Use the sessions below to print and generate the reports:

• Cash Forecast Summary by Date Range/Currency (tfcmg3518s000)
• Print Cash Forecast Details by Date Range/Currency (tfcmg3412m000)
• Print Cash Forecast Summary by Period/Currency (tfcmg3410m000)
• Cash Forecast Summary by Date/Currency (tfcmg3519s000)
• Print Detailed Cash Forecast in Cash Forecast Currency (tfcmg3413m000)
• Cash Forecast Components by Date/Currency (tfcmg3520m000)
• Print Forecast Components by Date/Currency (tfcmg3420m000)

Item Facility Master has a new attribute to define the override inspection days lead time CICP.ICINSD.

• When an item facility has a defined override inspection days lead time, that value will be used instead of the system parameter inspection days lead time.

MRP exception report, MRP200B
Purchase planning report, PUR285B
Purchase order / Requisition maintenance, PUR500D3
Purchase order consolidation / release, PUR640B1
Vendor splits, PUR653B