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Infor LX Tips, Infor LN Tips, BPCS Tips, Baan Tips, Infor M3 Tips & Infor ERP News

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Infor ERP Tips & News from the Experts

Infor LX | Infor LN | BPCS | Baan | Infor M3

Dashboards vs. Reports – What do they offer and which do I need?

Crossroads RMC 0 28046 Article rating: 5.0

Companies are collecting oceans of data, and struggle with transforming it into usable information. Most businesses focus on two methods of sharing data - the report and the dashboard. While these two terms mean many things to many people, it is important to understand what these terms mean and how the report and dashboard have similar features but they are not the same thing.  

What is a Report?

A report is meant to be used to gather detailed intelligence on the operations within an organization, thus a report can be either very broadly covering a wide scope of related information, or narrowly focusing on details of a single item, purpose, or event. All of this information, while presented in a report, is meant to be a snapshot in time.

Quite often, a report is built within the ERP system itself and often is constrained by the graphical and user limitations within the ERP. More often than not, large amounts of data are exported to Excel where added features allow for better manipulation of the data to a format that is digestible by users. Regardless, the data is only valid for that moment and time.

What is a Dashboard?

A dashboard is a graphical interface that provides at-a-glance views revolving around answering a central question. For example, an executive may ask you for up-to-the-minute details on "how the business is doing?". The answer to that question is as complex as the organizational structure of the company, but it is probably very simply measured with approximately 10 metrics. Those 10 metrics can likely be analyzed in chart form, and can and should be combined into one chart when the numbers are relatable or are on a similar scale. All these things should be considered when building a dashboard.

Dashboards, similar to the one in your vehicle, display critical data. Imagine driving down the road and having to push a bunch of buttons to find out how much fuel you have left, or having to pull over and pop the hood to check the oil pressure. It would be dangerous and a waste of your precious time. Your car's control panel or dashboard displays the most crucial information in an easy-to-use, graphical way.

How do Dashboards and Reports differ?

Infor Customer Meeting: LX, XA, and System21 All-Hands Call

Live Webinar for all Users - Wednesday, April 20 2022

Crossroads RMC 0 19321 Article rating: 5.0

Infor Customer Meeting: 
Live Webinar for all Users

Wednesday, April 20
11:30am - 12:00pm EST

Please join Infor leadership, who will discuss the exciting future strategy for our LX, XA, and System21 customers in the Americas. In this session, we will cover our stated direction, product future, and how this will positively impact your business.  Additionally, we will discuss the driving forces behind these changes and how our study group of customers has been reacting.  Whether you are a long-time customer or a relatively new customer of Infor’s, we welcome you to join this brief update of the future of your ERP solution and introduce you to the Infor team that will service and support your organization.

Our GM of the Americas, Bill Vellante, and VP of the Americas, Jay Allison will host this 30-minute session.

RSVP now

Join Event

Infor ERP Tip: Top 5 Ways Modern Analytics Reduces Spreadsheet Risk & Inefficiency

Infor LX | BPCS | Infor LN | Baan

Crossroads RMC 0 29354 Article rating: 5.0

Spreadsheets are often the tool of choice for many organizations to store and arrange information for financial planning, analytics, compliance, and more. Ironically, for many business processes that involve managing data, it creates the exact opposite effect––silos of information and inefficiency. And because it stores organizational data in a readily sharable way, there is a high risk of exposing confidential information.

Read this Infor best practice guide to discover the top five business processes that a modern data and analytics architecture can automate and deliver far more value than spreadsheet-driven techniques.

Infor Best Practice Guide: 5 Ways Modern Analytics Reduces Spreadsheet Risk and Inefficiency

Infor LN & Baan Tip: Cost Component Setup

Kathy Barthelt 0 60543 Article rating: 5.0

To break down an item’s standard cost, sales price, or valuation price, use cost components. With cost components, you can compare estimated and actual costs, calculate production variances, and analyze costs in Standard Cost Calculation.

If cost components are set up in a detailed way, detailed records...

Manual Processes Are Killing Your Productivity

Infor LX | BPCS | Infor LN | Baan

Crossroads RMC 0 21922 Article rating: 5.0

Nearly 70% of workers say that the biggest opportunity of automation lies in reducing time wasted on repetitive work.

Which repetitive tasks would workers most like to see automated? A recent study by McKinsey Global Institute found that there are three productivity killers that workers are eager to automate:

  1. Data Collection: Eliminate human error and manual data entry by automatically collecting, uploading, or syncing data into a system of record (55%).
  2. Approvals: Become more efficient by automating approvals, sign-offs, and confirmation requests (36%).
  3. Updates: Reduce wasted time by automatically requesting status updates and other information (32%).

Workers believe that automating these tasks will reduce wasted time (69%), eliminate human error (66%) and recover hours lost to manual, repetitive tasks that could be automated (59%).

Too expensive you say? Too big of an effort to make it happen?  Not necessarily...

Infor LX & BPCS Tip: Hold Status - Customer Orders

George Moroses 0 23552 Article rating: 5.0

How do I know which orders are on hold? – Pick Release / Pick Confirm

Orders that are on credit hold, customer hold, user hold, margin hold, credit card hold, or pricing hold cannot be selected for Pick Release or Pick Confirm. The ORD952B, Orders Not Selected Report, can be requested at Pick Release or Pick Confirm to list any order that would normally qualify for selection, but has been excluded for other reasons, and to print that reason. ORD952B has been modified to validate the hold status of the original customer order, instead of the intercompany automation warehouse order that is being processed, and to print a reference to the original customer order along with the reason.

Collaborate IN-PERSON With Infor LN Users

LN North America User Group - Face-to-Face 2022 (lnnaug.org)

Kathy Barthelt 0 26032 Article rating: 5.0

Exciting News - LN North America User Group Annual Meeting is Face-to-Face in 2022! (lnnaug.org)

Crossroads RMC is proud to sponsor the LN North American User Group Annual Meeting on April 19 & 20, 2022 in Columbus, Ohio.

Are you ready to collaborate IN PERSON with other Infor LN (ERP LN) customers? Would you like a chance to speak to Infor team members in Product Development, Product Management, and Software Development?

Then this FREE event is for you! 2 Full Days of learning sessions, customer stories, discussion groups, and networking. Join us!

To Register →

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George Moroses

Infor LX & BPCS Tip: PowerLink

PowerLink is a Windows-based client for end-users within the Infor Development Framework (IDF). PowerLink allows exports/imports from/to the ERP database, but how much do you really know about it? Here is some helpful information about PowerLink.​

Why does PowerLink sometimes fail to export all records?
There's not a finite amount of records that PowerLink can export. However, PowerLink export was never intended to handle large volumes of data. It was designed as a quick snapshot of a fairly small subset and a simple view of the user's PowerLink card. 

What is the maximum amount of data that can be exported?
The maximum number of records is only limited by the system resource like memory, etc. When the system runs out of resources, an OutOfMemory error should occur. In previous testings, we have exported +1 million records, although the size of records differs greatly between business objects, the total size of the data could be an issue. For larger volumes of data, customers should investigate other tools such as the iSeries Access "Data Transfer from iSeries Server" feature to download directly to Excel.

How do I know if the size of the data is an issue?
1. When exporting to an external file (text, HTML) then importing to Excel: You can easily check the output (text, HTML) to see if the intermediate output has all the records. This can be done by visual inspection or through the use of column totals. Simply compare between the output and what you see in PowerLink. If the exported file has all the records, then the problem is definitely Excel.
2. When exporting to clipboard, then copy/paste to Excel: There is a clipboard export size limit that is controlled through client preferences. Check the exported data in the clipboard, and see if it contains all the records or only partial records due to the size limitation set in client preferences. If limited, change the client preferences using Customize from the Main browser > Preferences > Miscellaneous tab > Limit Clipboard Export, and try the export again. If the clipboard has all the records the problem is in Excel, which we don't have jurisdiction over.

Suggestions for improving the export process. 

  1. Reduce the number of columns seen in the view. This will serve to reduce the data being exported and may increase the number of records that can be exported. 
     
  2. Reduce the complexity of the view. If the view has one column that lives on a related object, then it has to build SQL behind the scenes to get that related record. If all of the columns come from a single business object, then the processing will be significantly faster.
     
  3. Export to HTML, which can be opened directly by Excel, Access, and many other programs. This reduces the processing of the export formatting because PowerLink needs only to put begin and end tags around each data element. This will also preserve column alignment when Excel or other programs open the file.
     
  4. Unless you are exporting a fairly small volume of data, export to a file, not clipboard. Clipboard is held in memory until the entire view is read, and records are written to the file as they are retrieved.
     

 Also see KB 1357068 for more information about testing your view.

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