Infor LN & Baan Tip: Determining What Data to Archive or Delete
Ensuring access to historical logistical and financial transaction information for your employees is crucial. However, before proceeding with archiving or deletion, it's essential to evaluate the necessity of retaining this data. Baan and Infor LN (ERP LN) offer standard archiving sessions within major modules that typically handle a significant volume of historical transactions. These sessions are designed to transfer historical data to an archive company before deleting it from the operational company.
When it comes to archiving sessions, you have three primary options:
- Archiving and Deleting: Data is transferred to the archive company and then deleted from the operational company.
- Deleting: Data is directly removed from the operational company without archiving.
- Archiving Only: Data is moved to the archive company without deletion from the operational company.
It's important to note that options 1 and 2 result in irreversible actions. However, with option 3, where Archiving Only is selected, multiple archiving processes can be executed for previewing results.
Additionally, during archiving sessions, you can typically specify:
- The cutoff date for the data to be archived.
- Whether accompanying texts should also be archived.
- Whether existing texts in the archive company should be replaced.
For more detailed information on archiving procedures, you can refer to the Baan IV and Infor LN documents provided.