Infor LN & Baan Tip: What Data Can Be Archived or Deleted?

From time to time, your employees need access to information related to logistical and financial transactions that have occurred in the past. Before you archive or delete this information, you must understand the need for this information. Baan and LN contain standard archiving sessions in the major modules that tend to have a high volume of historical transactions. These sessions are designed to copy historical data to the archive company, and then delete the data from the operational company.

You have three options in archiving sessions:

1. Archiving and deleting: Data is transferred to the archive company and then deleted in the operational company.
2. Deleting: Data is deleted in the operational company, but not archived.
3. Archiving: Data is transferred to the archive company, but not deleted in the operational company.

Using option 1 or 2 makes archiving irreversible. If you archive only, option 3, because you want to preview the results, the archiving can be done a number of times. Usually, in archiving sessions, you can also specify:

• The date up to which the data must be archived.
• If texts must also be archived.
• If texts that already exist in the archive company must be replaced.
   

Want more detail about archiving?

• Baan IV Document
• LN Document

Kathy BartheltKathy Barthelt

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