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Infor ERP Tips & News from the Experts

Infor LX | Infor LN | BPCS | Baan | Infor M3

Kathy Barthelt
/ Categories: Infor LN & Baan Tips

Baan/LN Tip of the Week: ERP Setup - Pros & Cons

You may have started your setup of your ERP system one way, and have discovered over time that maybe it no longer fits how you need to do business. Over the next few weeks, I’ll be providing some pros/cons to consider for different company setups.

Pros/Cons of Single Finance / Single Logistic Company Set-Up

Pros
Easy to implement and to maintain.
No risk of processing data for another company.
Data not visible across companies – pro if you do not want users to see other company’s data.
Cost Prices can be different for the same item in the different logistics companies.
Easy to add or remove companies when companies are bought or sold.
Accounting functions are all separate by company. – Pro if each finance company is managed separately.

 

Cons
Decentralized operations – purchasing, sales, manufacturing, planning, warehousing, etc.
User must go in and out of companies if there is a need to view or create transactions in more than one company.
Data not visible across companies – con if you do want users to see other company’s data.
 
Must set up routings and BOM’s separately for each site.
 
Accounting functions are all separate by company – Con if both finance companies need to be managed together, although centralized payments, cash receipt application, and display and printing of ledger transactions and trial balances are possible for both companies if both are linked to the same financial group company.
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Kathy Barthelt

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Tips:  LX | BPCS | M3

You can create new macros in the Infor LX Configurable Enterprise Financials CEA107. 

On the Macro Definition window, you define the source file and the field in which you perform an arithmetic or special operation. For example, you can create a macro to accrue sales commission based on revenue. Your source file and field are the Invoice Line History (SIL) file and the G/L revenue (ILREV) field. 

Select Functions to access the Macro Functions window, on which you define the arithmetic, character, or special operation to process against the defined source field. In the previous example of accrued sales commission, you enter an arithmetic operation of multiply (*) and an operand value for the percentage, such as 0.05 for five percent. 

Note:  Previously created user defined macros will have to be updated to include any expanded field sizes in V84. 

To utilize the Security Rules Optimization feature, a system administrator can assign security codes to 100 pre-defined user groups. User groups are created in the Group Security Maintenance (SYS603) program. All users assigned to this group possess the same level of security.   

A system administrator can assign security codes for up to 100 of the user groups. All user groups over 100 are still administered by all security reject/allow rules assigned to them but are not able to utilize the optimized process. 

Each of the security codes and access levels are assigned to user groups and are mapped to the account strings and stored in the Account Cross Reference (CEA106D1) file.   

Once security codes have been assigned, the system administrator must: 

  • Determine which level each group is allowed access.

  • Determine which segment values/account strings are assigned to which user groups.

  • Create security rules for specific segment values/account strings and assign these groups to the created rules.

  • Select the rules to be processed.  Processing can be done in either batch mode or interactively.

  • The Security Rules flag must be on in the CEA Control Parameters program before any rules are effective. 

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Tips: LN | Baan

Operations: To absorb the cost of cost items into specific projects, you'll need to handle them as customized items. However, cost items cannot directly be defined as customized items. Customized items must be physical, either manufactured or purchased.

That said, it's still possible to absorb cost items into a project, although indirectly. Here's how:

  1. Set Up Ledger Account: First, create a new ledger account in session tfgld0508m000 and set the type to "PCS" (project) in the operations management integrations. This account will be used for matching and approving purchase orders for cost items.

  2. Create and Activate Projects: Ensure that the necessary projects are created and set to active status.

  3. Purchasing Cost Items...

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